Administrator, Motor Cars Department
Los Angeles, CA

Closing date: 1 Jan 2022

Our Los Angeles based Motor Car department is seeking a full-time Administrator for immediate hire.

An integral role in the expert department, they will support the Specialists in the successful delivery of auctions as well as the day to day running of the department. The Motor Car department is one of the auction world's most prolific departments. Renowned for presenting world-class auctions of rare and significant collectors' motor cars, from the earliest veterans to modern supercars, the global reach is complemented by our experienced and respected international team of specialists based in the UK, mainland Europe and across the USA. You may read more about the department: https://www.bonhams.com/departments/MOT-CAR/.

What you will be doing:
• You will be the department's experienced user of Auctioneer 3, Bonhams' bespoke Auction Management System and primary business tool.
• You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
• Coding of and following up on invoices from external suppliers and vendors.
• Liaison with our Marketing Department to provide deliverables for the auction, including lot cards, signage, etc.
• Assist USA Titles Clerk with ensuring that they have the necessary documentation to verify smooth and timely transition of title documents.
• You will be the Department's primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
• You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer. Maintaining proper inventory and dealing with A3 inventory back log.
• Coordinating international and domestic property shipments, between locations, countries etc. for sale purposes.
• Organizing photography of cars off site and/or remotely; sourcing photographers, and ideally pooling shoots to ensure best value for cost.
• You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
• Monitor proper coding through eBIS and costs including expenses via CP
• Catalog production deadline management by acting as liaison between DTP and department
• Motorcar calendar management for internal and external outreach events and sales including coordinating sale number creation
• Liaise with your counterpart in New York, either leading or supporting the project at hand.
• You will support your Department with preparing valuations, condition reports and condition photography as required.
• As an important part of the Department, you will also support on many day-to-day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
• Ability to travel and attend off site events and auctions, which require overnight stays, typically 5+ times in a calendar year.
• Additional duties may be assigned from time to time by your manager

Qualifications
• Bachelor's degree in relevant field of study
• 1-2 years of experience in administration or support role, not necessarily from an auction background
• Possess excellent time management skills, able to set priorities, stay organized, and meet deadlines
• Excellent communication in all modes with both internal and external stakeholders
• Flexibility in work priorities, hours and locations; occasional travel is required for this role
• A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
• Excellent computer skills including Microsoft Word, Excel, and Outlook
• Able to complete work quickly, efficiently and accurately in a fast-paced, deadline-driven environment.

If you wish to apply, send your CV and cover letter to the People Team via email to Recruitment, with 'Administrator, Motor Cars' in the subject line. Qualified candidates will be contacted directly, please no calls.

In addition to an active and progressive work environment, Bonhams offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

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