Receiver/Inventory Controller Asian Art - New York

Closing date: 23 Jul 2014

JOB TITLE: Receiver/Inventory Controller Asian Art - New York
DEPARTMENTS: Japanese, Chinese and Indian, Himalayan and Southeast Asian
REPORTS TO: Bruce MacLaren, Jeff Olson, Edward Wilkinson
FLSA STATUS: Full Time; Non-Exempt
HOURS: M-F 9:00 a.m. to 5:30 p.m. with occasional overtime and preview weekends

OVERVIEW: Responsible for the unpacking, identifying, labeling, weighing, measuring and storing of inventory received in New York for consignments, including responsibility for damage control. Performs data-entry for all property. Assists with inventory movement during photography, transport, delivery, sale set-up and break down. Works directly with specialists and the associated departments.

ESSENTIAL JOB FUNCTIONS include but are not limited to:

• Maintain a well-organized, clean and safe warehouse Asian storage space
• Unpack property, note defects/damage, weigh, input data/dimensions and label, scan, and track inventory
• Coordinate photography including transporting property to and from set and collating photo proofs
• Liaise with offsite warehouse, crew and shipping department staff
• Manage internal company property transfers and manage arrangements with 3rd party shippers
• Provide excellent customer service to clients and visitors, and support departments in communicating with Mandarin speaking clients and business affiliates (translation)
• Coordinate the movement of inventory to storage locations, preview floor and for return to owners
• Assist with preview set-up and breakdown
• During auction previews, show artworks and represent departments in interactions with client
• Assist with mass mailings
• Maintain stock of exhibition supplies
• Assist with condition image and condition report preparation
• Telephone bidding

ADDITIONAL JOB DUTIES include but are not limited to:
• As assigned by Supervisor.

• Outstanding organization, communication, and impeccable attention to detail will be paramount to the job
• Clear communication and problem resolution skills will be essential to working simultaneously for multiple departments
• Fluent in reading, writing & speaking English and Mandarin
• Experience working with or studying Asian Art preferred
• Ability to work under pressure and handle multiple department's overlapping deadlines; to take initiative and make quality improvements to the inventory management systems; and to work with a variety of personalities
• Ability to work independently and within groups to see a project through to completion
• PC literate in MS Office applications Excel, Word. The ability to adapt to new programs as required. Can take clear photographs/basic photography skills
• Ability to lift up to 40 lbs
• Experience providing professional, respectful and deferential client service
• Art handling experience or training
• Driver's license desired

If interested please forward your cover letter, salary requirements and resume to Recruitment US and put in the subject box Inventory Controller Asian Art - NY.

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