An Administrator position has become available in our internationally renowned Motor Car Department, based in London. You will be required to support this busy team in all aspects of the auction process.
As Administrator for this high profile department the key responsibilities in the office focus around overseeing all administrative aspects of Bonhams Motor Car Department. Also from time to time, some PA work for Tim Schofield (Head of UK Motor Car Department) and James Knight (International Director Motoring Group) - this mainly involves letter writing and minor ad-hoc duties. You will also be expected to liaise with clients/reps on a daily basis, as well as handling customer enquiries via telephone, email, in person, or forwarding the query on to the relevant specialist. You will assist with the production of the department's quarterly newsletter and maintain the departments' web page.
You will be expected to manage the office with regards to filing all documents concisely, and keeping a record of all activity (especially with regards to vendor files), dealing with any issues as they arise and keeping stationery supplies stocked. You will be expected to process all cars entered for sale; from the beginning stage of being handed a completed entry form to making sure everything is present and correct on the system, and all figures are correct in time for the sale day. After each sale, you will also be responsible for calling each buyer to find out how they would like their new purchase registered.
For sales, you will be responsible for making sure all items (lot numbers, document files etc) are ready and prepared in time for the sale. Once at the sale venue you will be responsible for checking in all documentation that is offered with each car, as well as many ad-hoc administrative duties. You will manage the Documents Desk during the view and sale day.
The sales take place off-site and at various locations around the UK and aboard, which at times will mean long days and long working weeks. The office can be fast paced and very busy at many times throughout the year and you will need to work to a high standard. You maybe required occasionally to attend outside events over the weekend. This physically demanding role requires enthusiasm and a flexible approach.
Ideally you will possess excellent time management and organisational skills, with the ability to work accurately and well under pressure. You will have good word processing skills and a sound knowledge of Microsoft Office, particularly excel and knowledge of Photoshop is advantageous. The role requires excellent interpersonal skills and the ability to communicate effectively both written and orally. A driving licence, first aid qualification and knowledge of motor vehicles is preferable, but not essential.
Please send your full CV and covering letter to the Personnel Department, 101 New Bond Street, London W1S 1SR, or by email to Recruitment, by 19th February 2014.